We are looking for an organised, proactive, and adaptable Administrative Coordinator to provide comprehensive support to the Artistic Director and the wider team. This varied role involves assisting with day-to-day operations, logistics, communications, and financial tasks, ensuring the smooth running of the organisation’s activities and events.
Job Title: Administrative Coordinator
Salary Scale: £18,000 – £22,000 Pro-Rata/per annum across 5 days (depending on experience)
Working Days: Monday – Friday (role will may require some evening and weekend working with time given back on lieu)
Working Hours: 9am/10am – 5pm/6pm (working hours can be flexible)
Contract Type: full-time for 6 months, renewable to 12 months pending funding
Location: Home working & Birmingham Based Office
Qualifications & skills:
- Strong organisational and time management skills.
- Excellent communication skills, both written and verbal.
- Ability to manage multiple tasks and prioritise effectively.
- Ability to work independently and as part of a team in a dynamic environment
- Strong attention to detail and accuracy in all tasks.
- Proficiency with Microsoft Office Suite, dropbox and general office software.
- Ability to maintain confidentiality and handle sensitive information with discretion
- A collaborative, team-oriented mindset with a positive attitude.
- A keen interest in the arts and events management is desirable.
We are particularly keen to hear from performers from the Global Majority and underrepresented groups, including those who identify as living with a disability.
Key responsibilities:
- Administrative Support: Provide day-to-day administrative assistance to the Artistic Director and team, ensuring seamless operations and an efficient workflow.
- Office Operations & Logistics: Manage office-related tasks such as booking meeting rooms, ordering supplies, and handling general office logistics.
- Travel & Accommodation Coordination: Assist with the booking of travel and accommodation for touring artists and staff, ensuring all arrangements are made for successful trips.
- Communications Support: Work closely with the Marketing Manager to support social media campaigns, newsletters, and email correspondence. Serve as the first point of contact for general enquiries.
- Meeting Coordination: Schedule and organise meetings, ensuring all parties are informed. Take notes and circulate minutes where required.
- Data Collection & Reporting: Assist with the collection and analysis of statistics, help monitor performance metrics, and contribute to the compilation of evaluation reports and resources.
- Financial Support: Assist with financial tasks, including collecting invoices and receipts, and inputting data into spreadsheets for budgeting and accounting purposes.
- Stakeholder Liaison: Act as a liaison between artists, stakeholders, and community participants, ensuring clear communication and strong relationships.
- Event & Performance Support: Provide on-the-ground support for in-person performances, events, and rehearsals, ensuring everything runs smoothly.
- Team Participation: Attend regular team meetings, training sessions, and contribute to ongoing projects and initiatives as required.
- Other Duties: Assist with any additional tasks or responsibilities as the role evolves to meet the needs of the organisation.
How to Apply
📌 Deadline for applications: Monday 31st March 2025
Interviews will take place in April 2025
📩 Email us your expression of interest at hello@autindt.co.uk with:
🎥 A short statement (max 250 words) or a video/voice note (max 3 mins) setting out the following:
– Your interest in the role
– What you could bring to the role
– Examples of how you meet the requirements of the role.
📄 Your CV (including 2 recent references)
If you have any access needs or require this information in another format, reach out—we’re happy to chat!
We can’t wait to hear from you! 🙌✨
